March 13, 2015 Meeting

Agenda

TAFT COLLEGE

Governance Council

March 13, 2015

12:10 pm – 2:00 pm – Cougar Room

 

 

Facilitator:          Mark Williams

Recorder:            Kanoe Bandy

Timekeeper:      Adam Hightower

Minutes:             Melissa Blanco

 

 

  1. Approval of Minutes from January 23, 2015 Meeting                                                              5 Minutes
  2. Committee Reports                (brief)                                                                                            20 Minutes
    1. Access Committee (Mark Williams)
    2. Success Committee (Darcy Bogle)
    3. Budget Committee (Brock McMurray)
    4. Strategic Planning Committee (Eric Berube)
    5. Campus Safety and Security (Darcy Bogle)
    6. Information Technology Committee (Adrian Agundez)
  3. Accreditation Update (Dena Maloney/Eric Berube)                                                              10 Minutes
  4. Institutional Effectiveness Goals (Eric Berube)                                                                      10 Minutes
  5. AB86 Plan Update (Joe’ll Chaidez)                                                                                            15 Minutes
  6. Facilitates Master Plan Update (Brock McMurray)                                                               10 Minutes
  7. Evaluation of the Retreat (all) and                                                                                            40 Minutes

Next Steps (Facilitated by Tony/Dena)

Next Meeting:  March 27, 2015

Call for Facilitator, Recorder and Timekeeper

Minutes

GOVERNANCE COUNCIL MINUTES

March 13, 2015

 

Members Present:      Kanoe Bandy, Sheri Black, Bill Devine, Geoffrey Dyer, Bruce Ferguson, Greg Golling, Adam Hightower, Vicki Jacobi, Dena Maloney, Brock McMurray, Velda Pena, Tony Thompson, Brandy Young, and Mark Williams

 

Members Absent:       Darcy Bogle, Kamala Carson, Sharyn Eveland, and Laura L’Ecuyer

 

Guest:                              Eric Bérubé

 

Facilitator:                       Mark Williams

Recorder:                        Kanoe Bandy

Timekeeper:                  Adam Hightower

 

 

APPROVAL OF MINUTES

  • The minutes of the meeting held January 23, 2015 were approved by consensus.
  •  

COMMITTEE REPORTS

 

  • Budget Committee (Brock McMurray)
    • In the process of identifying possible funding sources for the prioritized items and will forward to Dena upon completion.
    • They will also communicate to the TC community what has been funded.
    • Brock reported some recent state budget news for Taft College. Since Taft College opted for the Workload Reduction Waiver, we are not eligible to receive growth funding. We will not be eligible until all other colleges have received their growth funding.
    • We have two debt instruments: General Obligation Bonds and Certificate of Participations (COPs). The GO bonds are used to finance the Measure A projects and COPs are used to pay down the debt the college owes.
    • Standard and Poor’s has given the District a credit rating of an A+ on the GO bonds and an A rating on the COPs.
  • Facilities Committee (Brock McMurray)
    • Brock distributed a revised Facilities Master Plan Site Map (copy attached to official minutes).
    • Revisions included Item L “Offsite Industry Education Center” which is to account for necessary land acquisition for the WESTEC facility which is aging and will over time, require more renovation and expense.
    • Also buildings labeled F and J were renamed to Community/Education Center and Sports Center/Wellness Center.
    • The District is working with the community center so that we do not duplicate services, but rather partner with them on shared space and services.
    • The next step will be developing a formal document for a Facilities Master Plan.

 

 

 

 

 

Governance Council

March 13, 2015

Page 2

 

 

  • Access Committee (Mark Williams)
    • Mark stated the committee met today and is currently working on enrollment management.
    • The committee is planning on providing COGNOS reporting training which will be a 3 day and 2 day training in April.
  • Success Committee (Darcy Bogle)
    • No report given.
  • Strategic Planning Committee (Eric Bérubé)
    • Eric announced he was stepping down as the chairperson of the committee and Mark Williams and Darcy Bogle will serve as co-chairs. The next meeting is scheduled for March 19, 2015.
  • Campus Safety and Security Committee (Darcy Bogle)
    • No report.
  • Information Technology Committee (Adrian Agundez)
    • No report.

 

 

ACCREDITATION UPDATE

(Led by Dr. Dena Maloney, Superintendent/President and Dr. Eric Bérubé, Coordinator of Institutional Assessment, Research, & Planning)

  • Eric distributed a timeline that will help guide the process of the finalization of the Accreditation Self-Evaluation Report.
  • The standards are at the editing committee. They are currently correcting grammar and cleaning-up the document.
  • The draft will go to the Academic Senate at the May meeting and to the Board of Trustees in June.
  • Dena reviewed the IR website that showed where all of the accreditation documents are being stored.
  • In May, the ACCJC will be here to conduct a Board Workshop on the accreditation process. The Board Workshop will be from 3:00 pm – 5:00 pm on May 13, prior to the Board meeting that day.

 

 

INSTITUTIONAL EFFECTIVENESS GOALS

(Led by Dr. Eric Bérubé, Coordinator of Institutional Assessment, Research, & Planning)

 

  • Eric distributed a handout titled “Institutional Effectiveness Partnership Initiative February 4, 2015” (copy attached to official minutes).
  • Eric reviewed the purpose of the initiative and its major components.
  • Each college needs to submit their indicators and goals by June 30th to the Chancellor’s Office.
  • There is a workshop to further clarify what the expectation is for the goals. It will be held at Bakersfield College on March 24th.
  •  

 

 

Governance Council

March 13, 2015

Page 3

 

 

AB86 PLAN UPDATE

(Led by Joe’ll Chaidez, Assessment/Testing Coordinator)

 

  • Joe’ll provided a presentation explaining the “AB86 Plan Update 2015 Community Grant/Project” to the GC members.
  • The project was created to address the adult education system and its needs.
  • AB 86 gave 70 consortiums a total of $25 million to plan and create a better solution for adult education.
  • The consortium combines K-12, community colleges, and the community to work together for adult education needs.
  • The purpose of AB86 is to meet our community needs by providing programs or classes that help further their education, provide training, and secure employment.
  • Joe’ll also showed us the AB86 website (www.westkernab86.com) and its tools.
  • The West Kern AB86 consortium has been conducting meetings and gathering data through demographic surveys, employers’ surveys, and a broad band study.
  • Communication skills and literacy is a major concern among employers. Also, a high percentage of people in Kern County have no high school diplomas or a GED.
  • Addressing these issues in our community is a big challenge.
  • Joe’ll is working with our partners in developing a centrally located adult education intake and referral program to accomplish the goals and will work together to address the needs of the community.
  • Joe’ll and the community partners have submitted the final draft of their proposal and are waiting on the 2015-2016 funding.
  • The AB86 board will be in charge of reviewing and approving expenditures made by the AB86 entities.
  • Joe’ll stated they will begin with pilot programs and have already solicited the assistance of faculty to get started.

 

EVALUATION OF THE RETREAT AND NEXT STEPS

(Led by Dr. Eric Bérubé, Coordinator of Institutional Assessment, Research, & Planning and Dr. Dena Maloney, Superintendent/President)

 

  • Eric distributed a handout of the results of the survey regarding the recent GC retreat (copy attached to official minutes).
  • 29 out of 40 people responded to the survey.
  • The results and comments indicate that some of the group’s expectations were too high and many wanted to come out as data experts and be extremely focused.

 

 

 

Governance Council

March 13, 2015

Page 4

 

  • The main objective from the retreat was to learn how to use data in supporting decision-making for the District.
  • The next step is to review the District’s Strategic Action Plan and identify institutional data needs to accomplish the set goals.
  • Eric distributed a handout titled “Institution Set Standards” (copy attached to official minutes) and suggested these be adopted as institutional data needs for the District.
  • It was suggested the District and its departments identify their set goals and combine them all into one document to see where we are similar or different then begin identifying the data needs and begin to create a common list of goals.
  • Many members want to just start with a common goal such as course completion, get data, make changes, monitor, and reevaluate.
  • The importance of connections for students with the faculty and staff has long been important to student success.
  • Web registration, although convenient, has eliminated the essential contact with advisors.
  • It was suggested to start with the first two items listed on the Institution Set Standards handout:
    • Retention
    • Successful Course Completion
  • We need to begin determining what data we need to address these standards and create strategies and interventions that need to be done.
  • The GC needs to decide and finalize what will be the District’s indicators and send to the Academic Senate to assist in developing strategies.
  • It was suggested to bring back this discussion to the next scheduled meeting.

 

Next Meeting:  Friday, March 27, 2015

Facilitator:          Velda Pena

Recorder:            Greg Golling

Timekeeper:      Bill Devine

 

Meeting Adjourned:      2:10 pm

 

Respectfully submitted by:

Melissa Blanco

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