January 09, 2015 Meeting

Agenda

TAFT COLLEGE

Governance Council

January 9, 2015

12:10 pm – 2:00 pm – Cougar Room

 

Facilitator:           Vicki Jacobi

Timekeeper:      Laura Riss

Recorder:            Brandy Cramer

Minutes:              Melissa Blanco

 

  1. Approval of Minutes from December 12, 2014 Meeting                                                         5 Minutes
  2. Committee Reports                (brief)                                                                                          20 Minutes
    1. Access Committee (Mark Williams)
    2. Success Committee (Darcy Bogle)
    3. Budget Committee (Brock McMurray)
    4. Strategic Planning Committee (Eric Berube)
    5. Campus Safety and Security (Darcy Bogle)
    6. Information Technology Committee (Adrian Agundez)
  3. Resource Request Rankings (Eric Berube)                                                                               30 Minutes
  4. Facilities Master Plan Update (Brock McMurray)                                                                   10 Minutes
  5. Institutional Need – Human Resource Plan (Dena Maloney)                                                10 Minutes
  6. Governance Council Retreat Ideas (Tony Thompson/Dena Maloney)                                30 Minutes

 

Next Meeting:  January 23, 2015

Call for Facilitator, Recorder and Timekeeper

Minutes

GOVERNANCE COUNCIL MINUTES

January 9, 2015

Members Present:      Kanoe Bandy, Sheri Black, Darcy Bogle, Bill Devine, Sharyn Eveland, Bruce Ferguson, Greg Golling, Vicki Jacobi, Laura L’Euyer, Dena Maloney, Brock McMurray, Velda Pena, Tony Thompson, Brandy Young, and Mark Williams.

Members Absent:       Kamala Carlson and Adam Hightower

Guest:                              Adrian Agundez and Eric Bérubé

Facilitator:                       Vicki Jacobi

Recorder:                        Brandy Young

Timekeeper:                  Laura L’Euyer

 

APPROVAL OF MINUTES

  • The minutes of the meeting held December 12, 2014 were approved by consensus.

COMMITTEE REPORTS

  • ACCESS COMMITTEE (Mark Williams)

 

Mark Williams reported the committee’s work is going well and is currently focusing on enrollment management.  Enrollment for spring is above census from last year at this time.  There will be a new report available from IT that will give a routine update to monitor enrollment which will include headcount and precise FTES for up to five years.  It will be available on the web for review.

  • STUDENT SUCCESS COMMITTEE (Darcy Bogle)

The Success Committee has not met since the December 12th Governance Council meeting.  The campus hosted a Cougar Day for incoming and potential students.  The event was advertised via radio.  There were 19 assessments, 22 orientations, 82 counseling sessions, and 25 -30 students registered for the Spring.

  • BUDGET COMMITTEE (Brock McMurray)

The Budget Committee has not met since the December 12thGovernance Council meeting.  Brock will be going to Sacramento the week of January 12th for the Governor’s budget report.  The state budget is favorable for the K-14 schools, which is what TC is classified under.  Even though the budget looks positive, it has been recommended that community colleges continue to be responsible with their money. There will be changes to the budget. There is an ongoing cost with STRS and PERS annual increases.

  • STRATEGIC PLANNING COMMITTEE (Eric Bérubé)

 

The SPC has not met since the December 12th Governance Council meeting.  The committee had scheduled a working meeting on January 6th from 9 a.m. to noon but had to cancel due to some members not able to attend.  The committee will reschedule a meeting when all members are able to participate.  The Strategic Action Plan (SAP) was approved by the Governance Council and will now go to the Board of Trustees for approval.  Eric will present the Strategic Action Plan to the Board of Trustees at the January 14th meeting then it will be implemented on July 1, 2015.

 

 

Governance Council

January 9, 2015

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  • BUDGET COMMITTEE (Brock McMurray)

The Budget Committee has not met since the December 12thGovernance Council meeting.  Brock will be going to Sacramento the week of January 12th for the Governor’s budget report.  The state budget is favorable for the K-14 schools, which is what TC is classified under.  Even though the budget looks positive, it has been recommended that community colleges continue to be responsible with their money. There will be changes to the budget. There is an ongoing cost with STRS and PERS annual increases.

  • CAMPUS SAFETY & SECURITY COMMITTEE (Darcy Bogle)

 

The committee is working on two goals.  The first goal is to compile all the safety and security documents in to one document.  A draft of the document was reviewed by the committee members in the fall for input.  Progress is still being made on the draft and the committee hopes to have the document finalized for Spring 2015.  WESTEC reviewed the Slip, Trip and Hazard report and is addressing issues or concerns.   A meeting with WESTEC takes place once a semester to coordinate their safety needs.  There continues to be a wide-range of discussion on all recommendations to improve safety on our campus.  The lock-down procedures are currently being updated.  Officer Kevin Altenhofel is available to give personal instruction on lock down procedures.  An announcement regarding personal instruction will be made to all faculty and staff at the Student Services’ meeting during in-service.

  • INFORMATION TECHNOLOGY COMMITTEE (Adrian Agundez)
  • The committee met in December. There were two main topics of discussion. The equipment in the T-5 and T-10 classrooms is being rebuilt. There will be one unit consisting of a monitor, keyboard and mouse that will control all 35 units in the classroom. The Science building and the STEM modular will be getting new data projectors. The committee also discussed AP 3720 – Networking on campus. The main concern from the campus is privacy. Administration wants to stress that emails are not being monitored. The district has the right to view email history in the event of a lawsuit or other legal situations.

 

RESOURCE REQUESTS RANKINGS

(Led by Dr. Eric Bérubé, Coordinator of Institutional Assessment, Research, & Planning)

 

  • A packet containing the program review prioritization information was distributed.
  • In the packet:
    • Resource Request Prioritization Worksheet for Non-Personnel Items Spring 2015
    • TC Strategic Plan 2011 – 2016
    • Annual Program Goal Resource Prioritization Rubric for Spring 2015
    • Annual Program Goal Resource Prioritization Scoring Sheet Spring 2015
    • Prioritization Flow and Timeline
  • Once the goals have been scored, Governance Council members should return the packet to the IR office by January 20th.
  • The IR office will compile the scores and bring back the results to the Governance Council meeting scheduled for January 23rd.

 

Governance Council

January 9, 2015

Page 3

 

  • A list of funded Program Goal resource requests from the last 3 years will be developed and distributed to the council.
  • All program review information is on the IR website – http://ct-prod-wp.taftcollege.edu/iarp/

 

FACILITES MASTER PLAN CHARTER

(Led by Brock McMurray, Executive VP of Administrative Services)

  • The committee is working on developing the Facilities Plan and the Land Acquisition Plan.
  • The committee has looked at the Educational Master Plan and is working with the architects to address the challenge of space at TC.
  • The committee will be developing a Site Plan to help resolve this issue.
  • The Site Plan will project over the next 20 years.
  • The immediate needs are being addressed as well.
  • More office space is planned for the STEM program and the proposal is scheduled to go before the Board of Trustees for approval in February.
  • The Student Center is the next project scheduled for construction.
  • Facilities planning is tied to enrollment planning. Is TC looking at what Bakersfield is doing?
  • TC used a different formula from the state
  • The growth formula for community colleges will most likely change – it will address outlying factors; there will be a potential to grow – funded to grow
  • The development of the Tejon Ranch area is a sphere of influence for TC, there may be potential students coming from that area; we need to keep that in mind
  • The propose Bakersfield College center in Arvin may take care of some of the Tejon Ranch demand, but students may come our way as well.

 

INSTITUTIONAL NEED-HUMAN RESOURCE PLAN

(Led by Dr. Dena Maloney, Superintendent/President)

  • A Human Resources Plan Proposal was distributed to the Governance Council members.
  • The proposal listed out what the plan will include as well as methodology.
  • A retired HR Director from Citrus College is a consultant that develops Human Resource Plans.
  • A steering committee will not be needed.
  • The consultant will facilitate most of the process.
  • The consulting fees are $13,806 which has been included in the 2014/15 budget.
  • The Governance Council agreed by consensus to move forward with the proposal and hiring the consultant.

GOVERNANCE COUNCIL RETREAT IDEAS

(Led by Tony Thompson, Co-Chair and Academic Advisor/Instructor and Dr. Dena Maloney, Superintendent/President)

 

  • The Governance Council meeting schedule for spring 2015 was distributed in order to get a clear idea of what the council would like to accomplish.
  •  

Governance Council

January 9, 2015

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  • It was suggested that the council use the new Strategic Action Plan as a base to focus on and to choose one particular area.
  • Statements and discussion –
  • Objective 5.1 from the Strategic Action Plan (SAP) was suggested.
  • Reflect on the pieces of what we have. EMP, SAP… what is left to be done? What pieces are we missing?
  • Evaluate our effectiveness of what we are doing now
  • Revisit what we have done from our last retreat and how effective have we been?
  • How do we evaluate what we’ve done? Methodology, what data do we use?
  • Bring in some training
  • What strategies are we going to use in order to measure our effectiveness?
  • Look at a bigger strategy
  • Take one strategy and apply it across the campus
  • Develop criteria to make decisions
  • How do you use data to drive decision making to make improvements? How do we use that data most effectively?
  • Provide training on how to present data in different visual format
  • We need to look at independent data and dependent data – not just outcome data. This is going on across the country
  • The data we have does not address the questions we have. All we have are observations. We need to collect meaningful data
  • We need to take a common sense approach as well
  • If we are all doing something different (criteria) it isn’t measurable/clear
  • What evidence do we need to support what we are doing?
  • What are we trying to measure? Does it correlate with our strategies? What are our strategies?
  • View other theoretical models that are available
  • Focus on higher level of inquiry of student progress?
  • Use the Completion By Design Model
  • Get to the “why” of things
  • Need a strong facilitator at the retreat to keep everyone on the same page/on track
  • Use Objective 5.1, develop or at least start the process for the Champions
  • Follow the first action step, 5.1.1 – whatever we develop that day, turn it over to Dena to see what direction to go, possibly distribute it campus wide.
  • Shared understanding of how we use expertise
  • Suggestions as potential meeting places: Rio Bravo, The Padre Hotel, The Petroleum Club, Stockdale Country Club and Seven Oaks

 

Next Meeting:  Friday, January 23, 2015

Facilitator:          Mark Williams

Recorder:            Kanoe Bandy

Timekeeper:      Sheri Black

 

Meeting Adjourned:      12 pm

 

Respectfully submitted by:

Melissa Blanco

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