February 01, 2013 Meeting
Agenda
Strategic Planning Committee
Agenda for Regular Meeting
1:30 p.m., Friday, February 1, 2013
Cafeteria Conference Room
To: Sam Aunai, Darcy Bogle, Diana Duran, Val Garcia, Vicki Herder,
David Layne
From: Eric Berube, Chair
Date: January 25, 2013
Recorder: Debi Wooley
Timekeeper: TBD
Agenda:
1. Review and approval of minutes of the December 7, 2012 meeting – 5 minutes
2. Governance Council Update – Val – 5 minutes
3. Budget Committee Update – Val – 5 minutes
4. Accreditation Self-Evaluation Update – Eric – 10 minutes
- Overall Timeline Spring 2013 Timeline
- Objective: Informational only
5. Campus-wide Reporting – Eric – 1 hour
Objective: Recommendations regarding the issue to be forwarded to Governance Council
6. Other Items – 5 minutes
7. Adjournment
EB/dw
Minutes
Minutes of the Strategic Planning Committee
1:30 p.m., Friday, February 1, 2013
Cafeteria Conference Room
Members Present: Eric Berube, Vicki Herder, David Layne, Val Garcia
Members Absent: Sam Aunai, Darcy Bogle, Diana Duran
Timekeeper: Eric Berube
1. Review and approval of minutes of the December 7, 2012 meeting – 5 minutes
The minutes were approved by consensus.
Report on action items from the last meeting – Eric Berube
Action Item: Eric will discuss with Dena the possibility of establishing two retreats per academic year for the committee outside of regular work hours.
Eric discussed with Dena the necessity for the SPC to utilize a retreat format in order to complete essential tasks that cannot be addressed in depth at the committee’s monthly meetings. She said that she did not approve of the idea at this time but nonetheless would remain open to it if we could show that the workload required such. Eric invited Dena to attend future SPC meetings in order for her to become familiar with the committee’s challenges as we strive to meet accreditation standards.
Action Item: Notify the Governance Council that the committee no longer has a Board member on the committee.
The Governance Council was notified by Eric at its meeting on December 14, 2012, and the council members agreed that participation by a Board member on the SPC is not necessary and may even be a conflict of interest.
Action Item: Review the flow chart of the planning process that Vicki prepared and bring suggestions for revisions to a future meeting.
Committee members were reminded that presenting suggestions for revision of the flow chart will be an agenda item for the next meeting on March 1, 2013.
Action Item: The Accreditation Timeline Spring 2013 and the list of Accreditation Self-Study Steering Committee Chairs Spring 2013 documents will be presented to Subcommittee Chairs at the next Governance Council meeting on January 11, 2013.
The documents were presented at the meeting as planned in a folder that also contained a CD of accreditation reading materials for the subcommittee chairs to complete as part of their spring 2013 responsibilities.
2. Governance Council Update – Val – 5 minutes
The update on SPC action items involving the Governance Council was deemed sufficient, and no further update was given.
3. Budget Committee Update – Val – 5 minutes
There was no update given as the committee is currently not meeting.
4. Accreditation Self-Evaluation Update – Eric – 10 minutes
- Overall Timeline Spring 2013 Timeline
- Objective: Informational only
Eric distributed the two updated timelines and the updated list of Accreditation Self-Study Steering Committee Chairs Spring 2013.
Action Item: The updated timelines will be distributed at the next Governance Council meeting on Friday, February 8, 2013. An advance copy of the revised Spring 2013 Timeline was emailed to Subcommittee Chairs on January 23, 2013 in order to clarify the tasks and due dates for them as soon as possible.
Eric distributed copies of a memo he received recently from the Accrediting Commission entitled “U.S. Department of Education Regulations on Institutional and Accreditor Use of Student Achievement Data in Accreditation” dated January 31, 2013. The memo emphasizes the importance of recent regulatory changes concerning data on student achievement and the effect on the accreditation process. Eric also mentioned the most recent Accountability Reporting for the Community Colleges (ARCC) Report that he received from the Chancellor’s Office recently. In the past the ARCC Report included seven indicators. The indicators have been disaggregated by gender, race, and age group, and new ones have been added, so that now there are close to two hundred indicators. In addition, Department of Education mandates, the Basic Skills Initiative, the Student Success Act, and Achieving the Dream also require or recommend analyzing more and more data. The need for benchmarks was discussed, and Eric mentioned his plan to add the ability to generate Key Success Indicators through the use of a Dashboard on the Institutional Research website in the near future.
5. Campus-wide Reporting – Eric – 1 hour
Objective: Recommendations regarding the issue to be forwarded to Governance Council
The committee drafted a table of current reporting processes, goals for the future, and a path for achieving those goals. Eric would like to develop a survey to address campus-wide reporting needs in the future. It was mentioned that a previous survey of this type was conducted just before Banner was implemented and the results to that survey are still available. It was also mentioned that Daniel Hall would like to do a survey of technology needs for faculty and staff, and that the Academic Senate would like to do a customer satisfaction survey for the Information Technology Department. All of these surveys could be rolled into a single survey for efficiency.
Action Items: The survey will be further developed at the next meeting of the SPC.
6. Other Items – 5 minutes
No other items were discussed.
7. Adjournment
The meeting adjourned at 3:00 p.m.
Debra Wooley
Secretary