October 12, 2012 Meeting
Agenda
TAFT COLLEGE
GOVERNANCE COUNCIL AGENDA
October 12, 2012
12:10 pm – 2:00 pm
Cougar Room
Facilitator: Tony Thompson
Timekeeper: Jim Nicholas
Recorder: Greg Golling
Minutes: Melissa Blanco
1. Approval of Minutes of September 28, 2012 —5 minutes
2. Discussion on Prioritized One-time Expenses (led by Eric Berube) – 30 minutes
3. Discussion on Proposed Process for Notification of Stakeholder Units of Grant or
Special Award
Categorical Funded Personnel (led Sharyn Eveland) – 15 minutes
4. Informational Item: Engineering and Energy Non-Tenure Track Faculty position funded
by the CEED
grant – STEM (led by Val Garcia) – 10 minutes
5. Informational Item: Replacement of the VTEA funded 19 hour Academic Advising Classified
Position
(led by Patti Bench) – 10 minutes
6. Budget Committee Report (led by Ron Errea) – 15 minutes
7. Strategic Planning Committee Report (led by Val Garcia) – 15 minutes
Next Meetings:
October 26 at 12:10 pm in the Cougar Room (if needed)
November 9 at 12:10 pm in the Cougar Room (standing meeting)
November 23 – No Meeting due to Thanksgiving Holiday Break
Minutes
TAFT COLLEGE GOVERNANCE COUNCIL MINUTES
October 12, 2012 12:10 pm – 2:00 pm Cougar Room
Members Present: UNKNOWN (Sign-in sheet was not returned)
Members Absent: UNKNOWN (Sign-in sheet was not returned)
Guests: UNKNOWN (Sign-in sheet was not returned)
Facilitator: Tony Thompson Recorder: Greg Golling Timekeeper: Fernando Lara Minutes: Melissa Blanco
APPROVAL OF MINUTES
The minutes of the meeting held October 12, 2012 were approved by consensus.
PRIORITIZED ONE-TIME EXPENSES
(Led by Eric Bérubé, Coordinator of Institutional Assessment, Research, & Planning)
- Eric distributed the “Annual Program Goal Prioritization Worksheet Fall 2012” (copy attached to official minutes)
- This revised worksheet of prioritized one-time expenses, categorized as “other” now includes the cost of the program goal as provided by the Budget Committee and the Governance Council ranking
- Some may have “UNK” for unknown cost or “STPL” for sent to program lead
- The following changes were made to the list of program goals:
- Program Goal #16 was removed and placed on the faulty sheet
- Program Goal #17 should have “STPL” in the cost column
- Program Goal #1 should have $7,500 for cost
- Program Goal #14 should have $22,00 for cost
- Program Goal #15 should have $125,000 for cost
- Program Goal #9 should have $0 for cost and be removed from the list
- Program Goal #12 may have already been previously purchase by the Foundation; Dena will verify
- The “Annual Program Goal Prioritization Worksheet Fall 2012” will now go the Superintendent/President for final review and decision on which program goals to implement
- Evaluation and review of the ranking process was recommended at the end of term
- GC members would also like to know where the sources of funds will come from to fund these program goals
- Important to keep in mind the cost provided are estimates, and program leads are heavily relied upon for the majority of cost information used to determine the estimates of these goals
- This process is for new items/goals not current on-going programs or expenses
BUDGET COMMITTEE REPORT
(Led by Ron Errea, Vice President of Administrative Services)
- Ron stated the Budget Committee developed templates in determining costs for faculty and classified staff when projecting costs for program goals
- BC relied upon program leads and their expertise for the majority of cost projections
- Ron reminded the Governance Council the costs provided are estimates only
- BC plans on finalizing and distributing these templates for estimating staffing cost to programs leads to utilize during the Annual Program Review process
- Next challenge will be determining funding source and availability
INFROMATIONAL ITEM: ENGINEERING AND ENERGY NON-TENURE TRACK FACULTY POSITION FUNDED BY THE CEED GRANT/STEM
(Led by Val Garcia, Associate Dean of Instruction)
- Handout distributed titled “Proposal: Engineering & Energy Technology F/T Faculty Position Draft (Non-Tenure Track)”
- Request for this position was submitted and approved by the Academic Senate
- The need and demand is strong for the Energy Technology program
- This position will be posted very soon
INFORMATIONAL ITEM: REPOLACEMENT OF THE VTEA FUNDED 19 HOUR ACADEMIC ADVISING CLASSIFIED POSITION
(Led by Patti Bench, Vice President of Instruction)
- Handout distributed titled “Career Exploration-Pathway Advisor”
- 19-hour classified position; 11 months/yr
Governance Council October 12, 2012
Page 2
- Works closely with vocational programs, high school, and grade school
PROPOSED PROCESS FOR NOTIFICATION OF STAKEHOLDERS UNITS -GRANT OR SPECIAL AWARD CATEGORICAL FUNDED PERSONNEL
(Led by Sharyn Eveland, Division Chair of Social Science)
- Sharyn distributed a handout titled “Process for Notification of Stakeholder Units-Grant or Special Award Categorical Funded Personnel”
- This provides a “check list” for responsible persons over grants or special award funds to utilized whenever positions are under consideration for development or changes
CONSENSUS – The Governance Council adopted the proposed “PROCESS FOR NOTIFICATION OF STAKEHOLDERS UNITS -GRANT OR SPECIAL AWARD CATEGORICAL FUNDED PERSONNEL” as presented by Sharyn Eveland.
STRATEGIC PLANNING COMMITTEE REPORT
(Led by Val Garcia, Associate Dean of Instruction)
- Meeting scheduled for last week was cancelled
OTHER
- Velda announced the Classified Hiring Committee will be meeting next week to begin their review and ranking of program goals
- The October 29th Accreditation Workshop was cancelled by the Commission due to lack of participation
Facilitator: Vicki Herder Recorder: Dena Maloney Timekeeper: Fernando Lara
Next Meeting: Friday, November 9, 2012 at 12:10 pm in the Cougar Room Meeting Adjourned: 2 p.m.
Respectfully submitted by:
Melissa Blanco