August 31, 2012 Meeting

Agenda

TAFT COLLEGE
GOVERNANCE COUNCIL AGENDA
August 31, 2012
12:00 pm – 2:00 pm
Cougar Room
Facilitator: Sharyn Eveland
Recorder: Kanoe Bandy
Timekeeper: Sonja Swenson
Minutes: Velda Long
1. Approval of Minutes of August 22, 2012 —5 minutes
2. Review and Approval of Educational Master Plan (Eric Berube) – 25 minutes
3. Review and Approval of the Draft Accreditation Mid-Term Report (Eric Berube) – 25 minutes
4. Review and Approval of the Student Learning Outcome Report (Vicki Herder)—25 minutes
5. Follow Up Discussion on Prioritization Allocation Rubric (Eric Berube) – 20 minutes
6. Strategic Planning and Budget Committee Reports/Updates – 20 minutes
(Val Garcia and Ron Errea – Committee Liaisons)
Next Meeting: September 14 (if needed) at 12:00 pm in the Cougar Room
September 21 (standing meeting) at 12:00 pm in the Cougar Room

Minutes

TAFT COLLEGE GOVERNANCE COUNCIL MINUTES

August 31, 2012 12:00 pm – 2:00 pm Cougar Room

Members Present: Kanoe Bandy, Patti Bench, Kamala Carlson, Ron Errea, Sharyn Eveland, Greg

Golling, Sandi Graham, Vicki Herder, Fernando Lara, Velda Long, Brock McMurray,

Dena Maloney, Sonja Swenson and Tony Thompson,

Members Absent: Jim Nicholas

Guests: Brandi Cramer, Eric Bérubé, Val Garcia and Debbie Hegeman

Facilitator: Sharyn Eveland Recorder: Kanoe Bandy Timekeeper: Sonja Swenson Minutes: Debbie Hegeman

 

APPROVAL OF MINUTES

The minutes of the meeting held August 22, 2012 were approved by consensus with the reminder to add Victoria Herder as a member.

 

REVIEW AND APPROVAL OF EDUCATIONAL MASTER PLAN

(Led by Eric Bérubé, Coordinator of Institutional Assessment, Research, & Planning)

Discussion:

  • A suggestion was made to have a group compile the information rather than having Eric completing the document alone.
  • Eric is working on a less cumbersome document with less duplication.
  • More summary statements
  • Need a long term vision and goals
  • Once year plan aimed at “Programs”
  • Strategic plan should be long term with measures of those goals
  • There is a need for the “in-between” annual and 5-year strategic plan.
  • Develop rules for submitting the program reviews. The data needs to get to Eric at an earlier

date so the plan can be put together better and in a format he doesn’t have to spend hours

editing. Maybe a “March” deadline should be reviewed. Consensus – A motion was made by Victoria Herder, seconded by Tony Thompson and carried unanimously to approve the Educational Master Plan as presented.

 

REVIEW AND APPROVAL OF THE DRAFT ACCREDITATION MIDTERM REPORT

(Led by Eric Bérubé, Coordinator of Institutional Assessment, Research, & Planning)

Discussion:

  • The document distributed by Eric shows the highest level Rubrics.
  • Show where we are now and not our history.
  • No SLO rubric (there is a separate chapter for SLO’s)
  • Where we plan to be in 3 years is a missing piece that Eric is working on. He has been working with the Vice Presidents, the President and the SLO Coordinator.

 

 

Governance Council

August 31, 2012

Page 2

(Continued discussion regarding the review and approval of the Draft Accreditation Midterm Report)

Consensus – A motion was made by Brock McMurray, seconded by Velda Long and unanimously carried to approve the Draft Accreditation Midterm Report with the caveat that Dena will review and approve Eric’s final updates. This document will be taken to the Academic Senate on September 4, 2012 for approval.

 

REVIEW AND APPROVAL OF THE STUDENT LEARNING OUTCOME REPORT

(Led by Victoria Herder, SLO Coordinator)

Discussion:

  • Vicki reported to the GC committee that we are well on our way to sustainability.
  • Patti Bench and Vicki will continue to work with departments who are behind on their SLO’s.
  • The numbers are very good!
  • The challenge is how to get our adjunct faculty prepared to participate in creating their SLO’s.
  • Documentation has been and continues to be an issue. New forms are in Elumin to help document what we are doing and includes student’s awareness and knowledge of SLO’s.
  • Resource allocation process is being developed to incorporate the impact of SLO’s to resources.
  • Vicki will work with Division Chairs on SLO development.
  • The website is being updated
  • Remind everyone to work on competing documentation.
  • Elumin will be updated after census.
  • Continuing to work on mapping SLO’s.

Consensus – A motion was made by Brock McMurray, seconded by Ron Errea and unanimously carried to approve the “College Status Report on Student Learning Outcomes Implementation” report with the minor changes recommended Vicki make for clarification.

FOLLOW­UP DISCUSSION ON PRIORITATION ALLOCATION RUBRIC

(Led by Eric Bérubé, Coordinator of Institutional Assessment, Research, & Planning)

Discussion:

  • Eric distributed the Prioritization Allocation Rubric example from Mt. San Jacinto College and our flow chart of Annual Program Review reports which was adopted on October 14, 2011 during the Governance Council meeting.
  • Task: What process do we want to use? What process should we use to revise the Rubric?
    • Update acronyms
    • Update with our terminology
    • Suggested ranking or prioritizing.
  • Clarification – this priority system is for the goals needing resources that are identified through the Program Review process.
  • Suggestion is that the same Rubric be used in GC and Academic Senate.
  • Process needs to be integrated with the Academic Senate and GC in regards to Faculty hiring.
  • This topic is currently being discussed in the Strategic Planning Committee for both faculty and classified hiring. Their interest is the linkage between GC and Academic Senate.

Consensus – The GC agreed to table this agenda item and come back to it after the Strategic Planning Committee has time to work on it. The Strategic Planning Committee will meet on September 7, 2012.

 

Governance Council August 31, 2012

Page 3

 

STRATEGIC PLANNING AND BUDGET COMMITTEE REPORTS/UPDATES

(Led by Val Garcia, Associate Dean of Instruction and Ron Errea, Vice President of administrative Services)

Discussion:

  • Val distributed the action items list for the Strategic Planning Committee from their May 4, 2012 meeting. As a result of this GC meeting, added to the top of the action item list is for the SPC to review and making recommendations from the MSJC Prioritization Allocation Rubric.
  • Ron announced that the Budget Committee will meet on September 20, 2012 at 3:00 p.m. to begin establishing and verifying the cost of resources requested in Program Reviews.

*Agenda Items*

  • Prioritization Rubric
  • Comprehensive Program Review Model
  • Budget Committee Report
  • Technology Master Plan

Next Meeting:          September 14 (if needed) at 12:00 pm in the Cougar Room September 28 (standing meeting) at 12:00 pm in the Cougar Room

Facilitator: Vicki Herder Recorder: Sonja Swenson Timekeeper: Patti Bench

Respectfully submitted by:

Debbie Hegeman

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