May 03, 2019 Meeting

Agenda

Strategic Planning Committee
Agenda

Friday, May 3, 2019

10:30 a.m. to 12:00 p.m.

Cougar Room

 

  1. Approval of Minutes – March 29, 2019

 

 

  1. Update – Severo Balason
    * Student Equity Plan – Due June 30

 

  1. Local Vision for Success Goals
    * Final Draft for submission to NOVA – Due May 31

 

  1. Accreditation Steering Committee – Retreat May 10th
    * Final details

 

  1. Next Meeting – September 6th at 10:30 a.m. to 12:00 p.m.

     

Minutes

Minutes of the Strategic Planning Committee

10:30 a.m. to 12:00 p.m.

Friday, May 3, 2019

Cougar Room

 

 

Members present: Vicki Jacobi, Sharyn Eveland, Marty Morales, Windy Martinez, Deb Daniels, Curt Belcher, Leslie Minor and Severo Balason

 

Members absent: Greg Golling and Tori Furman

 

Secretary: Brandy Young


Approval of Minutes – March 29, 2019
Minutes were approved without changes.


Update – Student Equity Plan – Due June 30

The Access and Student Success committees will continue the work on the Student Equity Plan.  Severo distributed the Student Equity Plan template and gave an overview of the work that has been completed to date. Severo stated that the metrics would once again be updated and that the template might change. The committee discussed the strategies that will be used to capture all of the DI groups and how it relates back to the previous Equity Plan. The consensus is that this new plan will be much more manageable. The plan is on schedule to be submitted on time without an extension.

 

Local Vision for Success Goals
The VfS template has been completed and approved by the Governance Council. It will be Board Approved on May 8th. The due date for this is May 31st. It will be submitted on time.

 

Accreditation Steering Committee Retreat

The “planning to plan” retreat is scheduled for May 10th. The committee will review the timeline, and discuss the roles and responsibilities of the ASC Chairs and subcommittee members. Marty has been working with Amar to develop MindView, which will be used as the visual repository tool for the ISER process. They are building the infrastructure and securities needed for version control. One Drive will also be used. Training will be provided to ASC members on the use of MindView and One Drive as the work flow and work space tools. The process will begin with exploring available evidence to support the writing of the ISER. The evidence will be housed in One Drive. Once evidence has been identified, the actual writing of the document and linkage of evidence may be housed in a different onsite location, controlled by a single person.

 

The structure of the retreat will be as follows:

  1. Overarching Timeline for ISER (send out electronically)
  2. Themes
  3. Roles and Responsibilities/timeline for workflow (send out ASC membership list electronically)
  4. Training (white board activity with sticky notes – Sharyn Eveland)
  5. ISER Development Guide (send electronically)

 

Other key points of discussion:

 

  • It was decided that NVivo will not be used. Subcommittees may want to use it as a tool. Themes have already been identified in the ACCJC crosswalk.
  • Identifying the evidence will be very important; train subcommittees on understanding how the ISER team reviews the evidence.
  • Make sure we have a structure in place so that subcommittee chairs and members have direction on what their work is.
  • Identify what we will need for the training of the ASC members/and subcommittee members in order to show them and explain to them what they will be doing.

 

 

The next SPC meeting will be on September 6th at 10:30 a.m. in the Cougar Room.

 

Respectfully submitted by:  Brandy Young

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