March 24, 2017 Meeting
Agenda
Agenda
Strategic Planning Committee
Special Meeting
Friday, March 24, 2017
Continued discussion on the ACCJC Annual Report and Annual Program Review Update
Minutes
Minutes of the Strategic Planning Committee
8:30 a.m. to 9:30 a.m.
Special Meeting
Friday, March 24, 2017
Café Conference Room
Members Present: Primavera Arvizu, Eric Bérubé, Vicki Jacobi, Michelle Oja and Mark Williams
Members Absent: Severo Balason, Anthony Cordova and Jon Carrithers
Secretary: Brandy Young
Status Update – ACCJC Annual Report
Most of the questions on the Annual Report have been completed. The IR Office is working
on questions 13a, 14a and 15a. Dan Hall provided the answer to question #8 which is
35 for all years. The report will be completed on time and will be submitted by March
31st.
Program Review Update
In order to provide feedback to APR authors, members of the SPC reviewed all the submitted
goal forms using the rubric that was designed for the Governance Council. The idea
was for each member to read the goal forms and APR for each program, enter scores
in to a spreadsheet and write in comments. After scoring was completed, the scoring
sheets were distributed back to the SPC members for review. There was a big difference
in how each SPC member scored the forms. It was decided that the scores and comments
would not be given back to APR authors but instead be used to guide training in the
fall during planning days. It was suggested that the Program Review Overview (usually
on Wednesday during fall inservice) be extended for a couple of hours. Different sessions
could be provided, for example: take different sections from the APR form and offer
workshops on each area. Participants could use data from the previous year. For the
next cycle it was suggested that the review process and feedback contain actionable
suggestions; more specific feedback. Another exercise that was suggested would be
for Divisions to review all of the goal forms submitted within their areas and use
the rubric to score. It was felt that having Divisions review goal forms and discuss
the rubric would be helpful in creating a common understanding of what to write in
program reviews. It was suggested that this be done during the planning day on Thursday.
Another option to provide feedback would be to paraphrase the SPC review for each
program and provide brief summaries to the authors. The summaries can be compiled
over the summer and distributed in the program review folders during inservice. An
email will be sent out to the program authors giving them an update on the feedback
process and what to expect. At this time the Annual Program Review process will proceed
with the timeline as it is set. The submitted goals will be compiled for review and
prioritization by Division Chairs and then go on to the VP’s.
Next Meeting Date: Friday, April 7th at 8:30 a.m.
Future Agenda Items:
* Program Review Overview Day/Feedback
* Setting Institution Set Standards – Recommendations for Governance Council
Respectfully Submitted by Brandy Young