August 17, 2020 Meeting

Agenda

Taft College Distance Learning and Education Committee

AGENDA

 

Monday August 17, 2020

12:10 pm – 1:00 pm

 

Via Zoom

https://cccconfer.zoom.us/j/91303164857

 

 

 

Call to Order

 

Public Commentary

 

Information Items

 

  1. Introduction of Committee Members             INFORMATION

 

Action Items

 

  1. Approval of May 18, 2020 Minutes             ACTION
  2. 2020/2021 Meeting Schedule             ACTION
  3. Review/Evaluate the Committee Charter                                                 ACTION

 

Information Items

 

  1. Remaining Emergency Distance Learning Approval Forms             INFORMATION

Old Business

 

  1. None

 

New Business

 

  1. Emergency Distance Learning Approval Forms             ACTION
    1. DNTL 1514
    2. DNTL 2130
    3. DNTL 2131
    4. DNTL 2132
    5. DNTL 2133
    6. DNTL 2134
    7. DNTL 2135
    8. ENGR 1500
    9. ENGR 1510
    10. ENGR 1550

 

Discussion Items

 

  1. Committee Goals for 2020-2021        DISCUSSION

 

Other

 

Adjournment

 

 

 

Next Meeting: TBD

Minutes

Taft College Distance Learning and Education Committee

 

MINUTES

 

Monday, August 17, 2020

12:10-1:00 pm (In-Service Week)

 

Via Zoom

 

Call to Order: Bishop, 12:12 pm

 

In Attendance: Amar Abbott, Nicola Avina, Marianne C. Bishop, Jill Brown, Geoffrey Dyer, Kelly Kulzer-Reyes, Jason Page, Robin Polski, Joy Reynolds, Brandy Young

 

Absent: Adam Bledsoe, Chris Flachmann, Leslie Minor

 

Public Commentary: None

Information Items

  1. Introduction of Committee Members:
    1. Abbott, Avina, Bishop, Brown, Dyer, Kulzer-Reyes, Page, Polski, Reynolds, Young

Action Items

  1. Approval of May 18, 2020 Minutes
    1. Dyer motioned to approve with no changes
    2. Second: Abbot
      1. Roll-call: Only current members who were at the May meeting voted “Yes”: Abbott, Avina, Reynolds, Kulzer-Reyes, Dyer, Brown
      2. Not at the meeting: Young, Polski, Page
    3. Motion passed
  2. 2020-2021 Meeting Schedule
    1. Reynolds moved to have monthly meetings every second Monday of each month from 12:10noon-1:00pm via Zoom for the entire academic year. If faculty and staff are required to be on campus, those who have approval to work from home have the assurance that they will still be meeting via Zoom.
    2. Second: Polski
      1. Roll-call: Yes – Abbott, Avina, Dyer, Young, Brown, Polski, Reynolds, Kulzer-Reyes, Page
    3. Motion passed by unanimous consent

 

  1. Review/Evaluate Committee Charter (see below)
  2. Abbott asked a clarification question on membership: Can a DSPS faculty and counselor count towards the three minimum number of faculty or is that in addition to?
    1. Kulzer-Reyes responded: Committee had that discussion before. Committee came up with minimum of three faculty members to make sure it wasn’t that the counselor is also being asked to represent as a faculty member but it could happen that way in the future. It’s been an ongoing concern.

 

Discussion

 

  1. Dyer asked: Is it a good idea if committee members reach out to submitter for clarification before the meeting? It could save us time and we can approve forms more quickly. Should this be included in the Charter?
    1. Reynolds: Keep submitter nearby and we text to have them join us
    2. Abbott asked if Dyer is referring to both traditional and emergency Distance Learning forms.
    3. Dyer responded yes to both.

 

  1. Kulzer-Reyes asked: under Membership Representation – “In adherence to In adherence to Standard II-A of the ACCJC Guide to Evaluating Distance Education and Correspondence Education (2013)*, this Committee is an advisory committee made up of faculty and staff personnel who have expertise with distance education.” – has the Standard II-A been updated from 2013?
    1. Young checked and stated it’s still 2013. It’s valuable to keep the date to cross-reference if we’re using a specific date for charter evidence.

 

  1. Kulzer-Reyes asked: under “Specific Responsibilities” – Are all of the 10+1 areas covered to the best of our knowledge since we’re a subcommittee of the Academic Senate?
    1. Dyer responded: Yes, we are, particularly with 10+1’s “#1: Curriculum including establishing prerequisites and placing courses within disciplines (Relay Primarily On)” which is what we do mostly, i.e., the curriculum

 

  1. Kulzer-Reyes motioned to approve our Distance Learning and Education Committee Charter
  2. Second: Avina
  3. Roll-call: Yes – Young, Reynolds, Page, Brown, Abbott, Dyer, Polski, Kulzer-Reyes, Avina
  4. Motion passed by unanimous consent

 

 

Information Items

  1. Bishop went over the spreadsheet provided by Bledsoe for all traditional and emergency DE forms that have been submitted to the Distance Learning and Education Committee, forms that were returned to the submitter, forms that were approved by the committee, and forms that were forwarded to the Curriculum and General Education Committee after approval the DL&E Committee.
    1. Dyer suggested to post in SharePoint or shared drive.
    2. Bishop mentioned it will be stored in a shared location and will also be sent to committee members.

Action Items

  1. Emergency Distance Learning Approval Forms
  2. DNTL 1514
  3. DNTL 2130
  4. DNTL 2131
  5. DNTL 2132
  6. DNTL 2133
  7. DNTL 2134
  8. DNTL 2135
  9. ENGR 1500
  10. ENGR 1510
  11. ENGR 1550
  12. Kulzer-Reyes asked if our deadline to approve forms is the end of this year.
    1. Dyer stated that the Chancellor’s Office had required that we submit as part of our blanket DE approval to them a plan for local approval by the end of the year.

 

  1. DNTL forms were discussed by group.

 

  1. Reynolds expressed concern about dates in the forms and suggested to have a date when form was originally sent and a date when submitter resent the form.
  2. Dyer mentioned in DNTL 2130 and 2133, box was checked that courses were approved for all three modalities but the box for not appropriate for hybrid was also checked.

 

  1. Kulzer-Reyes made a motion that someone from the DL&E Committee reach out to Dental Hygiene department and clarify the Emergency Distance Learning forms prior to our next meeting.
  2. Second: Reynolds
    1. Roll-call: Yes – Young, Reynolds, Kulzer-Reyes, Page, Avina, Brown, Abbott, Dyer
    2. Polski (disconnected): Abstain
  3. Motion passed
  4. Dyer volunteered to contact Vicki Kimbrough for DNTL submissions.

Old Business: None

Discussion Items:

  1. ENGR courses were tabled for next meeting
  2. Committee Goals for 2020-2021: Tabled for next meeting

Other:

  1. Reynolds: How long do we have our storage rights for our Zoom recordings?
  2. Avina: Indefinite timeframe; no hard cut-off because of pandemic; recommend to save in 3C Media so we do not lose recordings

Adjournment:

  1. Kulzer-Reyes motioned to adjourn
  2. Second: Abbott
  3. Roll-call: Yes – Young, Reynolds, Page, Kulzer-Reyes, Brown, Abbott, Dyer, Avina
  4. Adjourned at 1:03 pm

________________________________________________

 

Title: Distance Learning and Education Committee Charter

NAME OF COMMITTEE:

Distance Learning and Education Committee

PURPOSE:

The purpose of the Distance Learning and Education Committee is to develop policy recommendations and promote practices that contribute to the quality and growth of distance education (DE) at Taft College.

SPECIFIC RESPONSIBILITIES:

  1. Develop and recommend DE policies/procedures for adoption;
  2. Develop DE course evaluation process/criteria;
  3. Evaluation of DE resources;
  4. Stay current on state/federal regulations;
  5. Assist in Program Review;
  6. Determine Best Practices;
  7. Determine Professional Development needs;
  8. Promote the inclusion of accessibility practices within online coursework;
  9. Monitor statewide committees and initiatives related to DE;
  10. Distribute information and make recommendations on current initiatives related to DE; and
  11. Review submitted Distance Learning Approval Forms (addendum to course outline of record) and make recommendation to the Curriculum Committee if course is appropriate for DE.

MEMBERSHIP REPRESENTATION:

In adherence to Standard II-A of the ACCJC Guide to Evaluating Distance Education and Correspondence Education (2013)*, this Committee is an advisory committee made up of faculty and staff personnel who have expertise with distance education.

  • Director, Distance Education – co-chair (non-voting)
  • Faculty – co-chair
  • Distance Learning Coordinator
  • DSPS faculty member
  • Minimum of 3 faculty members
  • Counselor
  • Senior Research Assistant
  • Vice President of Instruction (non-voting)
  • Student Representative appointed by ASO

MEMBERSHIP AND MEETING POLICIES:

  • Quorum is a simple majority of active, assigned members.
  • The Committee shall follow Robert’s Rules of Order.
  • The Committee shall follow the Brown Act.
  • It is the responsibility of each member of the Distance Learning and Education Committee to attend each meeting and adhere to the College Code of Conduct.

MEETING SCHEDULING, AGENDAS, AND MINUTES:

The Committee shall meet at least once a month to accomplish its goals and responsibilities. The Committee will determine the day and time of the monthly meeting. Agendas and minutes will be recorded.

RELATIONSHIP WITH OTHER COMMITTEES:

The Distance Learning and Education Committee is a subcommittee of the Academic Senate. The Distance Learning and Education Committee may also make recommendations to other committees regarding distance education related issues as needed.

SELF-EVALUATION:

The Distance Learning and Education Committee shall:
• Review/evaluate their performance at the end of each academic year.
• Review/evaluate the Committee Charter at the beginning of each academic year.

*See pages 10 and 22 of the ACCJC Guide to Evaluating Distance Education and Correspondence Education (2013).

Revised: 1/9/20

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