November 22, 2013 Meeting
Agenda
Governance Council
November 22, 2013
12:10 – 2:00 p.m.
Cougar Room
Facilitator: Greg Golling
Recorder: Brandy Cramer
Timekeeper: Mark Williams
Minutes: Melissa Blanco
1. Approval of Minutes from October 25, 2013 5 minutes
2. Outcome of Scoring of Resource Requests – 30 minutes
(Discussion led by Eric Bérubé)
3. Report on Progress in Establishing the Student Success and
Access Committees (led by Darcy Bogle and Mark Williams) 15 minutes
4. Update on Progress in Establishing a Centralized Intranet Site
For Taft College Committees (led by Eric Bérubé) 10 minutes
5. Report on the SPC Committee (led by Eric Bérubé) 10 minutes
6. Report on the Budget Committee and 2014 Budget Development Timeline 10 minutes
(led by Brock McMurray)
7. Sharing of DeAnza College “Quilt” Model for Institutional Planning, Information
20 minutes
Item only (led by Vicki Herder)
8. Report on Outcomes of AEER Committee Discussion 10 minutes (led by Tony Thompson)
Next Meeting: December 13, 2013; 12:10 – 2:00 pm
Call for:
Facilitator
Recorder
Time Keeper
Minutes
GOVERNANCE COUNCIL
November 22, 2013 12:10 pm –2 pm Cougar Room
Members Present: Kanoe Bandy, Sheri Black, Darcy Bogle, Kamala Carlson, Brandy Cramer, Sharyn Eveland, Bruce Ferguson, Greg Golling, Vicki Jacobi, Brock McMurray, Laura Riss, Sonja Swenson, and Tony Thompson.
Members Absent: Velda Pena, Dena Maloney, Mylasi Smith, and Mark Williams.
Guests: Adrian Agundez and Eric Bérubé
Facilitator: Greg Golling Recorder: Darcy Bogle Timekeeper: Brandy Cramer Minutes: Melissa Blanco
APPROVAL OF MINUTES
- The minutes of the meeting held October 25, 2013 were approved by consensus.
- Tony announced and introduced Bruce Ferguson as the new management representative for GC, replacing Jim Nicholas.
OUTCOMES OF RANKING OF RESOURCE REQUESTS
(Led by Eric Bérubé, Coordinator of Institutional Assessment, Research, & Planning)
- Eric stated the ranking of program goals has not been done; therefore, nothing to report at this time.
- Eric distributed a packet of materials which contained information regarding the ranking process along with the Prioritization Worksheet for Fall 2013.
- Deadline to return the Prioritization Worksheet for Fall 2013 is December 6, 2013.
- Once Eric receives the sheets from the GC members he will compile and rank them for the next meeting, December 13, 2013.
REPORT ON PROGRESS IN ESTABLISHING THE STUDENT SUCCESS AND ACCESS COMMITTEES
(Led by Darcy Bogle, VP of Student Services, and Mark Williams, VP of Instruction)
- Darcy stated the Student Success Committee will be convening in January.
- Mark was not present at the meeting, but Eric stated he spoke with Mark and he was going to send out a campus wide email to invite people to participate in temporary committee to form permanent committee.
UPDATE ON PROGRESS IN ESTABLISHING A CENTRALIZED INTRANET SITE FOR TC COMMITTEES
(Led by Adrian Agundez, Director of Information Services)
- Adrian stated there are currently 6 committees active on the intranet site for committees and he his staff is currently working with others to assist them in getting their committees uploaded.
- Adrian also stated his staff is available to assist with those that do not have the time or staff to upload their committee information.
UPDATE ON PROGRESS IN ESTABLISHING A CENTRALIZED INTRANET SITE FOR TC COMMITTEES
(Led by Eric Bérubé, Coordinator of Institutional Assessment, Research, & Planning)
- Eric stated at their last meeting they discussed the new and upcoming accreditation standards, developing success indicators, and Comprehensive Program Reviews—how to integrate and schedule.
REPORT ON THE BUDGET COMMITTEE AND 2014 BUDGET DEVELOPMENT CALENDAR
(Led by Brock McMurray, Vice President of Administrative Services)
- Brock distributed a revised Budget Development Calendar Fiscal Year 2014-2015 (copy attached to official minutes).
- The revised calendar ties the budget to planning by including programs review and the ranking process.
- Brock stated he would send the revised calendar in electronic format to the members.
SHARING OF DEANZA COLLEGE “QUILT” MODEL FOR INSTITUTIONAL PLANNING
(Led by Vicki Jacobi, Division Chair of Liberal Arts)
- Vicki distributed a handout “DAC-Detailed Planning Cycle-2011-2017” and presented a PowerPoint presentation behind the planning cycle idea by DeAnza College.
- The web-based planning cycle is more detailed and provides interactive links to specific documents.
- It serves as a road map for on-going planning for the District and incorporates working documents to assist as supporting evidence that will assist in guiding the District in the right direction.
- Vicki was asked to send the PowerPoint presentation out the members so they could share this idea with their constituents.
- Eric was asked to take this model back to the SPC and revise to represent Taft College and present at the next meeting.
Facilitator: Sharon Eveland Recorder: Mark Williams Timekeeper: Sonja Swenson
Next Meeting: December 13, 2013 Meeting Adjourned: 1:15 pm
Respectfully submitted by:
Melissa Blanco