September 10, 2019 Meeting

Agenda

HALL OF FAME MEETING AGENDA

Tuesday, September 10, 2019

S-11

8:10 am – 9:00 am

 

  1. Ceremony Details: Sunday, November 17, 2019

     

    1. Invitations – currently sending out (Jennifer Edmaiston)
    2. Facebook/Newspapers/Advertisement- Press release (done)
    3. Inductee Presenters– Volunteers needed   
      1. 5-minute limit
      2. Provide new/additional info about inductee, not just info provided in program
    4. Audio visual/IT/Equipment– Dual mics? Request extra microphone from high school
    5. MC/Physical Program– 6:00pm
    6. Budget– Ticket sales/sponsors main funding source; Tickets = $75 (Child Ticket Price?)
    7. Sponsors/Donors– OTs, Orange Belt Stages, Tony, Bill/Bookstore via medallions/t-shirts…
    8. Payment/RSVPs– Apple Pay set up? Request to have the night of. Additional columns to RSVP list?
    9. Food/Location– OTs-Itemized food options printout—decide on one option
    10. Champagne Reception-5 :00pm (Jan/Vicki?)
    11. OT’s Beverage Policy– $10 cork fee per bottle for wine from donors. Wine/champagne order would need to be placed around first week of October for event if we want OTs to order
    12. Decorations– Set up day before/day of? Table cloth and napkin color? Center pieces?
    13. Plaques– For all inductees that attend. An 8 x 10 plaque will be ordered for both the inductee. As discussed in spring, one ‘perpetual’ plaque will be ordered for display on Hall of Fame wall on campus (final approval and location TBD via Deb) (Craig)
    14. Medallions– We should not need to order more (Craig)
    15. Program– Complete in-house with Jason Zsiba (Darcy)
    16. Name Badges- Gold colored lanyards for inductees and black for committee members? Do we need to order lanyards (Vicki?) Guests and attendees will use sticker name badges?
    17. Photography– ????
    18. Slide-Show– Presenters to get pictures from inductees? (Kanoe to compile PPT?)
    19. Reserved Tables- Reserved tables for inductees attending and their guests, Board members and Committee members?
    20. Ushers– Student athletes/volunteers?
    21. Check-In– Volunteers needed? (Jennifer?)
    22. Tour– At noon, meet in front of Student Services/Admin building-lunch provided? (Tony)
    23. Rehearsal– Presenters to meet at 4:00pm the day of?

 

  1. Foundation: Interested in hosting inductee celebration on Sat?

 

  1. Future Agenda Items/Action Items

 

  1. Next Meeting: Tuesday, October 8, 2019, 8:10-9:00, S-11

Minutes

HALL OF FAME MEETING MINUTES

Tuesday, September 10, 2019

S-11

8:10 am – 9:00 am

Members Present: Bill Norris, Vicky Waugh, Deb Daniels, Severo Balason, Kanoe Bandy, Tony Thompson, Craig Johnson, Dennis McCall, Darcy Bogle
Recorder: Darcy Bogle

 

  1. Ceremony Details: Sunday, November 17, 2019

     

    1. Invitations – currently sending out (Jennifer Edmaiston)

       

    2. Facebook/Newspapers/Advertisement- Press release (done)

       

    3. Inductee Presenters– Volunteers needed   
      1. 5-minute limit
      2. Provide new/additional info about inductee, not just info provided in program

The following presenters will continue to be narrowed down/confirmed:

Dante Scarnecchia:         Dennis McCall/Jim Anderson
Debbie Hegeman:           Brock McMurray
Otis Smith:                         Craig Johnson
Patricia Bench:                  Linda West/Don Zumbro/Tony Thompson
Thomas Harrell:                John Downer/Don Bandy
1966 Football Team:      John Downer/Don Bandy/Kanoe Bandy

 

  1. Audio visual/IT/Equipment– Dual mics? Will further discuss at next meeting

 

  1. MC/Physical Program– 6:00pm

 

Darcy recommended using video with rotating pictures and voice-over. She will draft an example and bring to next meeting for review and further discussion. Committee does not want to lose personable touch, but maybe a combination of video and physical presentation could be an option. The committee thought the singing of the national anthem was a nice touch and wants to do so again this year. Severo to ask Jessica if she is interested in singing.

 

  1. Budget– Ticket sales/sponsors main funding source; Tickets = $75 (Child Ticket Price?)


Children’s ticket price should be the same price-$75. If an inductee inquires on ticket price for a young child (under 12), then discuss $20 option with Melissa and Jennifer, as it arises, but do not advertise. All should be willing to pay $75 ticket price.

 

 

 

 

 

 

 

  1. Sponsors/Donors– OTs, Orange Belt Stages, Tony, Bill/Bookstore via medallions/t-shirts…

     

The committee thanked Bill for his medallion contributions and support of the HOF. All 100 medallion sold this year! Bill brought a sample 1966 championship football t-shirt on sale at Bookstore for $24.99. $7.50 of each sale will be given to the HOF.

 

  1. Payment/RSVPs– Apple Pay set up? Request to have the night of. Additional columns to RSVP list? Jennifer will track RSVP list and method of payment.

 

  1. Food/Location– OTs-Itemized food options printout—decide on one option


Recommendation was to go with same food choice as last year, approx. $17.95/plate.

 

  1. Champagne Reception-5:00pm (Jan/Vicki?)

 

  1. OT’s Beverage Policy– $10 cork fee per bottle for wine from donors. Wine/champagne order would need to be placed around first week of October for event if we want OTs to order

     

  2. Decorations– Set up day before/day of? Table cloth and napkin color? Center pieces?


Deb shared the college has purchased round, black table clothes, and we can use. Sarah can let us know how many are available.

 

  1. Plaques– For all inductees that attend. An 8 x 10 plaque will be ordered for the inductee. As discussed in spring, one ‘perpetual’ plaque will be ordered for display on Hall of Fame wall on campus (final approval and location TBD via Deb) (Craig)

 

Deb recommended, and committee agreed, to wait on ordering of perpetual plaque until a location has been confirmed to determine size, style, etc. Craig agreed to order individual plaques. It’s hard to determine the number of 1966 plaques at this time.

 

  1. Medallions– We should not need to order more (Craig)

 

Darcy to confirm with Melissa if we have enough medallions or need to order.

 

  1. Program– Complete in-house with Jason Zsiba (Darcy)

    Committee recommended to list all prior HOF inductees in the program, not just the prior year inductees, and remove photos to allow for more space to accommodate all.

 

  1. Name Badges- Gold colored lanyards for inductees and black for committee members? Do we need to order lanyards (Vicki) Guests and attendees will use sticker name badges?

    Bill and Vicki working together to determine lanyard needs.

 

 

 

 

 

 

 

 

  1. Photography– ????


Committee will use Nick Ellis again if he agrees to not use center area for equipment and can meet our interests. Darcy to follow-up with Nick. Interest is to use both a step and repeat we already have for off-stage photos, and to off-set pictures on stage so there is not a glare from PPT and so PPT can be seen in background of inductee photos.

 

  1. Slide-Show– Presenters to get pictures from inductees? (Kanoe to compile PPT)

 

  1. Reserved Tables- Reserved tables for inductees attending and their guests, Board members and Committee members?

 

  1. Ushers– Student athletes/volunteers?

 

  1. Check-In– Volunteers needed? (Jennifer?)

 

  1. Tour– At noon, meet in front of Student Services/Admin building-lunch provided (Tony)


Tony and Bill discussed hours of tour are approximately noon-3:00. Bill will open Bookstore early and remain open throughout tour.

 

  1. Rehearsal– Presenters to meet at 4:00pm the day of? TBD

 

  1. Foundation: Interested in hosting inductee celebration on Sat?


The committee recommended a meet and greet and something more informal versus a sit-down dinner. This way, it’s easier to accommodate more/less people since our HOF timeline doesn’t give us an accurate count of attendees this soon. The RSVP deadline for inductees is Sept 30th, so we will have a better idea of attendees by the beginning of Oct. Dennis mentioned the Best Western area was nice for the TUHS meet and greet, as many guests stay there. Bill also mentioned the Petroleum Club as a potential location.

As for an inductee address list, Jennifer has the most updated list and can provide. We are still working on trying to locate 1966 team members, so the addresses we have for the team are limited right now.

  1. Future Agenda Items/Action Items

 

Action Items:

 

  • Severo to ask Jessica Grimes if she would be interested in singing national anthem
  • Kanoe to check with Orange Belt Stages for sponsorship
  • Craig to order individual plaques for inductees
  • Darcy to confirm with Melissa if we need to order medallions
  • Bill and Vicki to determine lanyard needs
  • Darcy to follow-up with Nick Ellis regarding photography needs and interests
  • Darcy to provide Sheri w/ committee feedback regarding thoughts/places for Foundation’s Nov 16th gathering

 

  1. Next Meeting: Tuesday, October 8, 2019, 8:10-9:00, S-11

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